The correct way to quit your Job
Regardless of your reason for leaving your current position; whether you are headed for a fantastic new position, or personal issues, or job dissatisfaction have you heading for the door you should always leave with good grace and on a positive note.
One essential to this a formal letter of resignation, even if the company you work for is relatively small and informal. The best way to approach is to think of it as a thank you letter (even if you do not feel much like thanking your employer). Here are a few guidelines for writing an effective resignation letter:
The Introduction – Your letter should begin by directly stating your intention to leave and include the exact date that you intend to do that. Most companies require a certain amount of notice be given before leaving a position, so try to abide by those guidelines to preserve your positive reputation within the company. If you leave your employer adequate time to find your replacement and perhaps even offer to help orientate that person you will be remembered in a far better light.
The Body – The body of your letter should be polite and succinct. You need not go into great detail about your reasons for leaving, especially if it is because you are dissatisfied with your position, but a brief statement of reason is appropriate. This is of course is far easier if you are truly sorry to be leaving- if a spouse is relocating or you are returning to school for instance – but even if you are counting the days until you leave you can put a positive spin on it in your letter. Simply say “my decision to leave XYZ Company is based upon both personal and professional reasons, but please understand that I have thoroughly enjoyed my association with you. I have learned a great deal from my time at XYZ, and I look forward to applying this knowledge in my next position.” It’s not too sappy and not at all bitter; the perfect balance.
The Closing – End your letter with an expression of good wishes for both the company and your colleagues’ future and perhaps a statement of desire to continue a professional relationship (after all you may need a good reference from these people in the future.)
Some sites to check out with sample resignation letters:
http://jobsearch.about.com/od/resignationletters/Resignation_Letters.htm
